China WFOE: Required Documents

This WFOE Required Documents page was last updated on May 9, 2012

Required Documents for China WFOE Registration

A step by step guide on the

Procedure & required documents for your WFOE registration

  • Given your Company bona fides and associated documentation, the complicated process appears seamless to your Company with Chinabiz21 acting as your Agent in China.
  • Chinabiz21 will update you regularly so you can plan your business start-up and launch successfully into the marketplace.
  • Remember, your Chinabiz21 dedicated team is only a phone call, an email, video conference, or a personal meeting away.

Quick-Jump to China WFOE Document sub-sections


Crucial steps to China WFOE Registration Documentation


Contact your Chinabiz21 business consultant to:

  • Conference with our dedicated WFOE formation team
  • Chinabiz21 will assign dedicated staff to process your application seamlessly
  • Verify the pre-registration documentation listed in full below
  • Arrange for authorised translations where necessary
  • Provide continuous and current feedback
  • Process notarization of documents at hand


WFOE Registration Procedure Briefing:

Procedures for setting up a Wholly Foreign Owned Enterprise in China are as follows:

  • WFOE Company name registration with State Administration of Industry and Commerce (SAIC).
  • Apply for your Business License with SAIC.
  • Company Chops made by Bureau of Public Security (PSB).
  • Organization Code License by Technical Supervision Bureau (TSB).
  • Tax Certificate issued by Taxation Bureau.
  • Open your Company RMB bank account.
  • Capital injection.
  • Financial Certificate of Registration.
  • Statistics Licence Registration.

Document Requirements for WFOE Registration:

First, we will run through the documentation required in brief, before going into more details,
Documents needed to form a WFOE in China:

Important Reminder:

Always double check with Chinabiz21 about exact documents required for your WFOE registration before you start preparing any documents.

NOTE: For Trading WFOE Only, additional documents may be required:

(a) The latest annual audit report (Official copy) from the parent Company that is provided by a Certified Public Accountant (CPA), and Custom HS Code of the proposed Import/Export products in China

(b) The latest annual audit report (Certified copy) from the parent company (must be provided by a Certified Public Accountant (CPA)

(c) Customs HS Code of proposed Import/Export products in China

(d) A feasibility study report

(e) An accompanying application for foreign investment company incorporation, signed by the proposed legal representative

(f) Articles of Association

(g) Enterprise Name Approval in Advance Notice

(h) The investor’s Entity Qualification Certificate or the natural person’s ID card

(i) The appointment letters and ID cards of directors, supervisors and managers

(j) The Legal Representative’s appointment letter and ID card

(k) Certificate of Assessment of Capital

(l) Documents or certificates for earlier setup examination and approval

Establishing a manufacturing WFOE may still require additional documents:

(a) Proposal and estimated initial investment.

(b) WFOE’s operational structure and number of employees.

(c) Official written permission for land use.

(d) Environmental Impact & Evaluation Report.

(e) Environment protection measurements.

(f) Scope (size) of proposed production.

(g) Detailed list of equipment.

(h) Detailed Business Plan.

(i) Estimated requirement for utilities such as, power and water supply.

  • NOTE:
  • Chinabiz21 has a professional team ready to take care of additional speciality task, e.g.; land surveys, environment planning, business plan writing, risk management, etc. To find out more simply contact Chinabiz21 with your special inquiry

The China WFOE Registration Process:

The Process in registering a WFOE in China consists of many steps, sequential following each other.

Your personal Chinabiz21 Business Consultant will take care of every aspect in the process to assure you have prepared all necessary documents required before filing. If necessary we will also be able to provide you with additional professional assistance overseas to complete your document preparation should need arise.

Although our experts support and guide you in all facets, your personal input however in complying with the preparation of your required documents, will be an important factor in Chinabiz21 being able to deliver within the calculated time frame. Please draw also special attention to our Terms & Conditions with regards to application implications which may arise from time to tie due to changes in government policies and/or regulations. Such events are far beyond the control of Chinabiz21 and for which we have no powers to foresee.

Following is a Snapshot on the Registration procedures to form a WFOE in China;

China WFOE Registration Procedures

(I) Now let’s take a closer look at the registration procedure of a WFOE:

Preparing and Presenting a Project Proposal

The foreign investor has to complete a Project Proposal and present it to the government authority that will decide whether or not to approve the proposal within approximately one month after receiving the proposal.

Submitting the proposed company names

3 optional names are required.

Preparing and Submitting a Feasibility Study Report

After the project is approved, the foreign investor has to prepare a Feasibility Study. The authority will help to co-ordinate the project if any problems should arise.

Submitting the Articles of Association

While the foreign investor is preparing the report on the feasibility study, he may also draw up the articles of association and submit them to the authority that will reply, normally about one month after receiving the Feasibility Study Report and Articles of Association.

Application for the Approval Certificate

After the report on the feasibility study and articles of association are approved, the foreign investor has to apply for the Approval Certificate, which will normally be issued within one week.

Application for the Business License

The foreign investor has to make an official registration with the government authority within 30 days upon receiving the Approval Certificate, and then apply for a Business License. The authority will normally issue the Business License within 30 working days.

The procedures and related documents may vary depending on specific projects, Chinese regulations and special approval as well. However, the Wholly Foreign-Owned Enterprise is officially established on the date when the Business License has been issued.

China WFOE Registration Procedures in more detail:

(I) The China WFOE Registration Procedure in greater depth

Foreign investors are not permitted to directly submit the application documents of incorporate a WFOE to the relevant authority in China. They must retain a PRC entity that is authorized, or permitted by relevant authorities, to act as a sponsor: i.e. Chinabiz21.

The sponsor will submit all the documents for the examination and approval authorities on behalf of the foreign investor. Procedures for setting up a Wholly Foreign Owned Enterprise in China are the following:

  • Name registration with State Administration of Industry and Commerce (SAIC).
  • Certificate of Approval by the Ministry of Commerce, or Foreign Economical Cooperation Bureau.
  • Apply for Business License with SAIC.
  • Chops made by Bureau of Public Security (PSB).
  • Organization Code License by Technical Supervision Bureau (TSB).
  • Tax Certificate by Taxation Bureau.
  • Registration and Approval with State Administration of Foreign Exchange (SAFE).
  • Open foreign currency and RMB bank account.
  • Inject capital from investor’s overseas bank account.
  • Capital Verification Report by Certified Public Accountant (CPA).
  • Apply for permanent Business License with SAIC.
  • Financial Certificate registration.
  • Statistics Licence registration.
  • Import/Export license (applicable for Trading & Manufacturing WFOE).

(II) Certificates & Formalities:

The below listed certificates or formalities will be processed after issuance of the Business License:

  • Engraving the common seal.
  • Organisation Code Certificate.
  • Foreign Exchange Certificate.
  • Basic, functional bank account.
  • Finance Registration Certificate.
  • Tax Registration Certificate.
  • Customs Registration Certificate.
  • Commodity Inspection Certificate.
  • China Statistics Certificate.
  • Labour Handbook.
  • Business Premises.

(III) Registration Procedure Regulation:

By law, Foreign investors are not allowed to directly submit WFOE application documents of incorporation to the relevant authority in China. Filings must always be undertaken by agents such as Chinabiz21 Business Consultants

  • Summary: The legal technicalities, notarizations, and other requirements are easily handled by Chinabiz21 so your WFOE formation appears seamless. Behind the scenes we are co-ordinating with Chinese authorities and your team members personally; whilst transcribing in both English and Chinese. You simply receive the finished product = Your new enterprise in modern China.
  • Is there anything else I need to know?
  • Yes: There are other considerations to be taken into account - the small print and options if you prefer. Chinabiz21 discuss these in our next page: additional information about WFOE

China WFOE Fast-Track Navigation


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